USA Company Formation Checklist for Beginners

Written by Suzanne Campbell
July 5, 2025
Business, Global Business Expansion, United States

“This isn’t a deep dive, it’s your first clear map. One that helps you start, not second-guess.” Starting a Company

“This isn’t a deep dive, it’s your first clear map. One that helps you start, not second-guess.”

Starting a Company in the U.S. Can Be Simple, If You Know Where to Begin.

There’s really something about registering a business in the U.S. that feels so official. Structured. Possible.

But if you’re just getting started, even the basics—choosing a structure, filing the right form, opening a bank account—can feel like one big question mark.

This checklist isn’t for lawyers. It’s for founders at the beginning. Whether you’re forming an LLC from home, registering from abroad, or just exploring ideas, you’ll know what to do next by the time you finish reading.

USA Company Formation Checklist for Beginners

So, without any delay, let’s make sure you’re not missing anything important. From paperwork to practical steps, the following checklist walks you through exactly what you’ll need to get your U.S. company off the ground, without the overwhelm:

Decide on Your Business Structure

Before anything else, you’ll need to pick the type of company you want to form. In the U.S., your main options are:

LLC (Limited Liability Company): Most popular for beginners
C Corporation: Better if you’re planning to raise funding
S Corporation: Only for U.S. citizens or residents
Sole Proprietorship: Not available to non-residents, and no liability protection

Still unsure? See: “Difference Between LLC and C Corporation in the U.S.” and “What is a Sole Proprietorship in the US?”

Pick a State to Register In

Yes, you can choose any U.S. state—even if you don’t live there. Most people go with:

Delaware: Trusted globally, great for long-term growth
Wyoming: Low-cost, privacy-friendly
California: Ideal only if you live or operate there

This is one of the major considerations before forming a U.S. company—because your choice affects taxes, legal structure, and ongoing compliance. You don’t want to start in one place and regret it two filings later.

Pro Tip: Explore “Why Many Foreigners Choose Delaware” and “Why Start Your Company in Wyoming.”

Choose a Company Name and Check Availability

Your name must:

Include “LLC” or “Limited Liability Company” (if forming an LLC)
Be different from other companies in your chosen state
Avoid restricted words (like “bank,” “university,” etc.)

You can check name availability on the Secretary of State website for your chosen state.

Assign a Registered Agent

A registered agent is a person or company based in the U.S. who receives official mail for you at their physical address.

If you’re not based in the U.S., hire a professional registered agent. You’ll need this to stay compliant and officially receive any legal notices.

File Your Formation Documents

This is where your company legally comes to life.

If forming an LLC: You’ll file Articles of Organization
If forming a C Corp: You’ll file Certificate of Incorporation

Filing costs depend on the state (e.g., $90 in Delaware, $100 in Wyoming).

See: “How to Form an LLC in Delaware” or “California LLC Formation Requirements Explained” for specific steps.

Create an Operating Agreement

Even if it’s not required by your state, you should create one.

It outlines:

Who owns the business
How decisions are made
What happens if someone leaves or joins

Think of it as your company’s internal rulebook. Clean, quiet, necessary.

Apply for an EIN (Employer Identification Number)

You’ll get this number (EIN) from the IRS—which works like a tax ID for your business.

You need an EIN to:

Open a U.S. bank account
Apply for Stripe, PayPal, Amazon
File your annual taxes

Non-residents apply by fax using IRS Form SS-4. It takes 1–4 weeks.

Open a Business Bank Account

Now that your company exists and you’ve got an EIN, you can open a U.S. business bank account.

Options include:

Mercury: Online, non-resident-friendly
Relay, Bluevine, or other fintechs
Traditional banks (if you’re visiting the U.S. physically)

Keep this account separate from your personal finances. It’s a legal boundary—and a credibility builder.

Check Local Licensing and Tax Obligations

Depending on what you’re doing, you may need:

Local business licenses
Sales tax registration (if selling goods)
Additional permits for specific industries

Also, each state has its own annual reporting or tax rules. For example:

Delaware charges a $300 annual franchise tax
California charges an $800 minimum tax
Wyoming has a $60 annual report

Keep Your Compliance Calendar Clean

After formation, the work isn’t over. You’ll need to:

File federal taxes
Submit annual state reports
Renew your registered agent
Stay on top of deadlines (the IRS and your state won’t remind you)

A missed filing can knock your company out of good standing—and delay payments or access to platforms.

Final Thought: Starting Is Easy, Staying Organized Is What Builds Trust.

If you’re starting your business in the U.S., you already understand structure.

That’s what this checklist is for—not to overwhelm you, but to remind you that every step has a purpose.

So go slow. File carefully. Keep your documents clean.

Because in the U.S., what starts small—grows faster when the foundation is strong.

FAQ

Is it really necessary for me to live in the U.S. to start a company there?

Nah. You don’t actually need to live in the U.S., hold a visa, or be a citizen to start your own business there. Many non-residents form LLCs or C Corporations remotely, appoint a U.S.-based registered agent, and manage everything online.

Which is better for beginners, LLC or Corporation?

For most first-time founders, an LLC just makes more sense. It’s simpler, flexible with taxes, and easier to maintain. If you’re planning to raise money or issue stock, then a C Corp might be worth considering.

What documents do I need to register a business in the U.S.?

Here’s the basics:

A business name
A registered agent address in the U.S.
Articles of Organization (for LLC) or Incorporation (for Corp)
An EIN or Employer Identification Number from the IRS
Operating Agreement (recommended even if not required)

Can I open a U.S. bank account without visiting in person?

Yes, platforms like Mercury, Relay, and Wise make it possible for non-residents to open business accounts remotely. You’ll just need your company registration papers and an EIN.

What is an EIN, and why is it actually important?

Your EIN (Employer Identification Number) is like your company’s tax ID.

You’ll need it to:

Open a bank account
Work with platforms like Stripe, PayPal, Amazon
File taxes

It’s given by the IRS, and if you don’t have a U.S. Social Security Number, you can still apply by fax.

Do I must have a U.S. mailing address?

Not exactly. You’ll need a registered agent address in the state where your company is formed.

Most non-residents usually go with a virtual address or a mail forwarding service to handle their business mail.

Which U.S. state is right for my business?

If you’re from outside the United States and not planning to set up your business there physically, states like Wyoming or Delaware are quite smart picks. Why? Because they’re easy on the wallet, respect your privacy, and make remote business a breeze.

But if you are moving to the U.S. or running things in a specific state (like California or New York), it’s smarter to register your company where the real action’s happening.